# Batch Email

{% hint style="info" %}
Before sending batch emails, please ensure you have read our [Anti-Spam Guide](https://docs.kisrec.com/other/anti-spam-guide).
{% endhint %}

Follow the [Candidate Advanced Search](https://docs.kisrec.com/candidates/candidate-advanced-search) guide to find the candidate's you would like to contact.

Select the **Email** option from the Send Batch button menu.

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FTeLCt2OcykWVHT5Slk5l%2Fimage.png?alt=media&#x26;token=d349e838-5dc9-480c-8f51-0c25e313d9ec" alt=""><figcaption></figcaption></figure>

### 1. Select Candidate's

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FBZ8p3m44Skl50QghDU4y%2Fimage.png?alt=media&#x26;token=1ad389a8-2cbb-483b-b16f-f5198ed8119f" alt=""><figcaption><p>Step 1 - Select Candidate's</p></figcaption></figure>

The first step shows a list of candidate's that were found using the [Candidate Smart Search](https://docs.kisrec.com/candidates/candidate-advanced-search).&#x20;

Review the list to ensure only the candidate's you want to include in the batch email are selected.

{% hint style="info" %}
By default, candidate's that are currently placed, shortlisted or in the Perm Pipeline are not selected.
{% endhint %}

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2F4Cs2OlhIGzTx1rV0Vsr6%2Fimage.png?alt=media\&token=71f71e3b-6fd0-4247-8d24-4e8233056106)button to move to the next step.

### 2. Compose Email

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FOpAmePcIl8939aPptaei%2Fimage.png?alt=media&#x26;token=6a0d24e0-5cd2-4e9b-b456-7528bd3989a8" alt=""><figcaption><p>Step 2 - Compose Email</p></figcaption></figure>

Here you can compose the content of your email. You may also add file attachments if needed

{% hint style="info" %}
The **\[%CANDIDATE\_NAME%]** text is a place holder. This text will be replaced with the candidate's full name when the email is sent. Read the [email templates](https://docs.kisrec.com/administration/settings/email-templates) guide for more information.
{% endhint %}

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2F4Cs2OlhIGzTx1rV0Vsr6%2Fimage.png?alt=media\&token=71f71e3b-6fd0-4247-8d24-4e8233056106)button to move to the final step.

### 3. Send Email

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FppEM16xfqCdBVTzVtc4l%2Fimage.png?alt=media&#x26;token=a74feca7-e62d-470d-b903-ba5e8eef995c" alt=""><figcaption><p>Step 3 - Send Email</p></figcaption></figure>

The final step allow you to review the email content and check any attachments before sending the batch email.&#x20;

If you need to amend the email content or change the selected candidate's, you can go back to the previous steps to make the required changes.

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FsUz7s1JdTJhHnzpsDi3T%2Fimage.png?alt=media\&token=04032873-d340-4bf2-8fde-2eae88fcfa20)button the send the batch email.