> For the complete documentation index, see [llms.txt](https://docs.kisrec.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.kisrec.com/candidates/called-in-available.md).

# Called In Available

In this guide we'll be covering the Called In Available feature.

You will often need to know which candidate's in your database are currently available. This can be time sensitive especially when resourcing a temp job, so having an up to date list of available candidate's that can be quickly [shortlisted](broken://pages/5OM7LbWGpdEYXLv90n1K) or have their details sent to a client is essential.

### Add Candidate to Available List

You can add a candidate to the available list by first selecting the **Called In Available** option from a [context menu](/setup-your-account/introduction.md#context-menus).

Press the ![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FzuWWmEdlMFMpQtw8sQoE%2Fimage.png?alt=media\&token=b0bacd28-75f0-4426-b0ce-49104ee0de16) icon to reveal the candidate [context menu](/setup-your-account/introduction.md#context-menus).

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FzyBwvFgZFi6bYI1UTsey%2Fimage.png?alt=media&amp;token=118b5a37-b360-4412-b552-c03a851ded6a" alt=""><figcaption></figcaption></figure>

The Called In Available dialog will be displayed:

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FZ4dOimOKPEc5RjDSFXk9%2Fimage.png?alt=media&amp;token=bcfb02f9-0b0a-4801-ad62-f03a75822a8d" alt=""><figcaption><p>Called In Available Dialog</p></figcaption></figure>

Here you can set the date the candidate will be available and you can optionally add a [candidate note](/candidates/candidate-profile/activity.md).

### GDPR Status

If you are speaking with the candidate on the phone whilst adding them to the available list, you also have the opportunity to update their [GDPR](/compliance/gdpr.md) status. You can read out your agency GDPR oral consent script to gain oral opt-in permission.

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2Fnf5svwA72AWJWcOQtWGc%2Fimage.png?alt=media&amp;token=5aea1459-ff0e-443b-84de-fd1fb5e8aa34" alt=""><figcaption><p>Update GDPR Status</p></figcaption></figure>

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FZHXJaKEKvKTlAl1qZNXW%2Fimage.png?alt=media\&token=ef096ae2-0df2-4459-8790-a687efb6fcea)button to add the candidate to the available list.

{% hint style="info" %}
Candidate's are automatically removed from the available list after 14 days.
{% endhint %}

### View Available List

Navigate to **Manage->Candidates**

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2Fbf2N9jPF6ECqHTwLgZx8%2Fimage.png?alt=media&amp;token=22131bae-5bbc-40e5-b5ed-e4d6bf31d8b1" alt=""><figcaption><p>Manage Candidates - Called In Available</p></figcaption></figure>

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FxvoFeR43ricnbdC3TPb0%2Fimage.png?alt=media\&token=212331d7-d086-41a2-8e46-c0bca748bcc3)button to retrieve the available list.

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FxUKEqBafWoINsjxjY7XD%2Fimage.png?alt=media&amp;token=9463d008-ee12-4740-a387-42e32a453589" alt=""><figcaption><p>Called In Available List</p></figcaption></figure>

### Send Batch

You can send a [batch email](/candidates/candidate-advanced-search/batch-sms.md) or [batch SMS](/candidates/candidate-advanced-search/batch-sms.md) to all the candidate on the available list.

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2F6tR0HC1FE81fhYYeoOB3%2Fimage.png?alt=media\&token=b105aebf-d6ab-4621-96e1-b2b80a2d59a4)button to reveal the send batch menu.

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FvakrueRnivST8eQup1lv%2Fimage.png?alt=media&amp;token=c46a8874-7de1-4fc4-b1ab-e00c51ee6456" alt=""><figcaption><p>Send Batch Button Menu</p></figcaption></figure>

Select the [Forward Candidate Details](/candidates/forward-candidate-details.md) option to send the candidate's information to your clients.

{% hint style="info" %}
The send batch button menu is only available after the available list has been retrieved.
{% endhint %}