# Called In Available

You will often need to know which candidate's in your database are currently available. This can be time sensitive especially when resourcing a temp job, so having an up to date list of available candidate's that can be quickly [shortlisted](https://docs.kisrec.com/candidates/broken-reference) or have their details sent to a client is essential.

### Add Candidate to Available List

You can add a candidate to the available list by first selecting the **Called In Available** option from a [context menu](https://docs.kisrec.com/setup-your-account/introduction#context-menus).

Press the ![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FzuWWmEdlMFMpQtw8sQoE%2Fimage.png?alt=media\&token=b0bacd28-75f0-4426-b0ce-49104ee0de16) icon to reveal the candidate [context menu](https://docs.kisrec.com/setup-your-account/introduction#context-menus).

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FzyBwvFgZFi6bYI1UTsey%2Fimage.png?alt=media&#x26;token=118b5a37-b360-4412-b552-c03a851ded6a" alt=""><figcaption></figcaption></figure>

The Called In Available dialog will be displayed:

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FZ4dOimOKPEc5RjDSFXk9%2Fimage.png?alt=media&#x26;token=bcfb02f9-0b0a-4801-ad62-f03a75822a8d" alt=""><figcaption><p>Called In Available Dialog</p></figcaption></figure>

Here you can set the date the candidate will be available and you can optionally add a [candidate note](https://docs.kisrec.com/candidates/candidate-profile/activity).

### GDPR Status

If you are speaking with the candidate on the phone whilst adding them to the available list, you also have the opportunity to update their [GDPR](https://docs.kisrec.com/compliance/gdpr) status. You can read out your agency GDPR oral consent script to gain oral opt-in permission.

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2Fnf5svwA72AWJWcOQtWGc%2Fimage.png?alt=media&#x26;token=5aea1459-ff0e-443b-84de-fd1fb5e8aa34" alt=""><figcaption><p>Update GDPR Status</p></figcaption></figure>

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FZHXJaKEKvKTlAl1qZNXW%2Fimage.png?alt=media\&token=ef096ae2-0df2-4459-8790-a687efb6fcea)button to add the candidate to the available list.

{% hint style="info" %}
Candidate's are automatically removed from the available list after 14 days.
{% endhint %}

### View Available List

Navigate to **Manage->Candidates**

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2Fbf2N9jPF6ECqHTwLgZx8%2Fimage.png?alt=media&#x26;token=22131bae-5bbc-40e5-b5ed-e4d6bf31d8b1" alt=""><figcaption><p>Manage Candidates - Called In Available</p></figcaption></figure>

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FxvoFeR43ricnbdC3TPb0%2Fimage.png?alt=media\&token=212331d7-d086-41a2-8e46-c0bca748bcc3)button to retrieve the available list.

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FxUKEqBafWoINsjxjY7XD%2Fimage.png?alt=media&#x26;token=9463d008-ee12-4740-a387-42e32a453589" alt=""><figcaption><p>Called In Available List</p></figcaption></figure>

### Send Batch

You can send a [batch email](https://docs.kisrec.com/candidates/candidate-advanced-search/batch-sms) or [batch SMS](https://docs.kisrec.com/candidates/candidate-advanced-search/batch-sms) to all the candidate on the available list.

Press the![](https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2F6tR0HC1FE81fhYYeoOB3%2Fimage.png?alt=media\&token=b105aebf-d6ab-4621-96e1-b2b80a2d59a4)button to reveal the send batch menu.

<figure><img src="https://1771634726-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F4iyyoX6EJroqwfH056WE%2Fuploads%2FvakrueRnivST8eQup1lv%2Fimage.png?alt=media&#x26;token=c46a8874-7de1-4fc4-b1ab-e00c51ee6456" alt=""><figcaption><p>Send Batch Button Menu</p></figcaption></figure>

Select the [Forward Candidate Details](https://docs.kisrec.com/candidates/forward-candidate-details) option to send the candidate's information to your clients.

{% hint style="info" %}
The send batch button menu is only available after the available list has been retrieved.
{% endhint %}